Part-time Mana Ake Administrator needed
Join the National Public Health Service Te Waipounamu regional team as an Administration Coordinator in a fixed-term, part-time role supporting Mana Ake Waitaha Programme Leadership. This fixed-term role is for 20 hours per week until 30th June 2026.
Mana Ake Waitaha supports children who are in years 1-8 at school to promote their mental health and wellbeing, covering schools across the district from Mid-Canterbury to Kaikōura. The Programme supports children at school and at home through individual and group work as well as by offering advice, guidance and workshops for parents/caregivers, whānau, teachers and schools. There are currently 64 Kaimahi (staff) and 9 Kaiārahi (Team Leaders) working under 13 Community Providers, who our Programme Leadership coordinates with in the delivery and ongoing development of the service.
The primary purpose of this role is to provide essential day-to-day administrative support and coordination, enabling the Mana Ake Leadership and wider service to effectively achieve our outcome objectives.
The role will involve a wide variety of tasks including but not limited to:
- processing requests for Mana Ake support, information and referrals via email, phone and ERMS;
- data entry and quality control in the Mana Ake client database;
- updating and tracking user information and access to our client database and the Mana Ake Microsoft Teams account;
- entering, collating and graphing data in spreadsheets for monthly, quarterly and annual reporting; and
- assisting with the running of groups, trainings and meetings through organising bookings and catering, helping with setup/cleanup, operating audiovisual and technical settings when online (using Microsoft Teams and other video calling platforms), sending reminders, agendas and minute-taking.
Other general tasks could also include purchasing supplies, processing invoices, coordinating meeting room, facility, travel and accommodation bookings for the district and handling reception duties.
The role is part of a collaborative wider team and requires flexibility in response to workloads and changing priorities which may include working across other work programmes.
Find out more about this part-time fixed-term Mana Ake Administrator role, including a job description and how to apply (Health NZ Jobs). Applications close on Thursday 21st August 2025.